DOING BUSINESS WITH THE DISTRICT
Your first contact for information about the district's needs will be with the Purchasing and Contracts office. Call Purchasing and ask to speak with a buyer. You will be asked several questions to determine which buyer would likely purchase the goods and services you supply.
The buyer will ask you questions about your company and the products and services you can provide, such as: product availability, pricing, and about other companies you have served. You may meet with the buyer to discuss, in detail, business opportunities with the district. Your name, company address and phone number will be taken for our files or you may be asked to submit a letter listing your products or services. You will be contacted when there is a need for an item or service you may be able to provide.
The district is required to formally bid for expenditures of more than $15,000 for construction services and more than $78,900 for materials, supplies, or non-construction services to be furnished, sold or leased (California Public Contract Code Section 20651). If you express an interest in participating in the formal bid process, the buyer will ask you to send a letter asking to be added to our bidders' mailing list. For goods and services below these dollar amounts, the buyer will use a variety of methods to secure competitive prices: telephone (oral) and written quotes, as well as formal bids.
The buyer's responsibility is always to find the best value. Value is judged as the ability to obtain a product or services of specified quality at a designated time and at a reasonable and competitive price. Lowest price is not necessarily the sole determinant. Delivery time, payment terms, quality of the goods or services may also be considered. After all, a low price does not guarantee delivery, and a lower quality item may not prove price advantageous over the long run if it is replaced more frequently.