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FAQs for Faculty regarding Wait List Process


Which classes will have wait lists?
All credit classes will have wait lists that will be activated when a class closes due to full enrollment.  Waitlists will be used for all terms at both colleges.

When are wait lists activated and deactivated?
The wait list for any individual credit section will be activated the instant the individual section closes due to full enrollment.  Effective midnight on the Sunday of the week in which the class begins, the wait list is turned off and faculty are given full control to make decisions about enrollment changes from that point forward.  Each wait list has a capacity of 50 students.

In what priority are students added to a wait list?
Students may add themselves to a wait list on a first-come, first-served basis beginning on the first day registration.  Students cannot add to a wait list before their registration appointment date.

How do students get from the wait list into a class?
As seats become available, students are automatically added to the class in which they are wait-listed.  However, students will not be added to a class that will cause a time conflict with a class in which they are already enrolled.

How do faculty add students from the wait list to their rosters once a class has begun?
On the first day of class, instructors will determine the number of open seats.  Spaces will be offered to students who are on the wait list in the order that the names were added to the wait list.  If a space is offered to a student, the instructor will give the student an add code.

How do faculty access wait lists for their classes?
During registration, faculty can access their class roster(s) through WebAdvisor by selecting the term and selecting "Waitlist Students Only" from the status type drop down menu.  Temporary first-day class rosters that are distributed before classes begin will show all wait-listed students at the time that the roster is printed.  To obtain an updated wait list after the temporary first-day class rosters are distributed, faculty must access WebAdvisor.  Until the class begins, students will continue to be automatically added to the class from the wait list as seats become available.  Once class begins, the wait list is turned off and the instructor will need to access WebAdvisor to receive a final wait list roster.

When are students billed?
Students are billed immediately once they are successfully registered into the class.  Students will not be billed when they are placed on the wait list.

How will students be notified when they move from the wait list to enrolled status in a class?
Students will receive an e-mail letting them know when they have been successfully added to a class from the wait list.  It is important for students to make sure that their current e-mail address is on file. 

Are there any reasons why students can't be added to a wait list?

  • Students cannot be placed on a wait list for a class when they are already enrolled in another section of the same class. Which classes will have wait lists?
  • Students cannot be placed on a wait list for more than one section of the same class.
  • Students cannot be placed on a wait list if the wait list is full (capacity is 50).
  • Students who owe money to the district from previous terms are blocked from registering from classes or being added to wait lists until their debts are cleared.

     

  • GCCCD
  • Grossmont
  • Cuyamaca
Grossmont-Cuyamaca Community College District